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Last updated: March 9, 2026
Computer Spy AI collects activity data from your computer to help you identify automation opportunities and understand where your time goes. This policy explains exactly what we collect, how it is stored, and how it is used.
App names
The name of the application that has focus (e.g., "Google Chrome", "Microsoft Excel").
Window titles
The title bar text of the active window (e.g., "Q4 Budget - Google Sheets"). Can be disabled in HIPAA mode.
URLs (optional)
The active browser URL when a browser is in focus. Disabled in HIPAA mode.
Duration & idle time
How long each app was in the foreground, and periods where no keyboard or mouse activity was detected.
Screenshots (optional feature)
Periodic screenshots taken during active sessions. Used only to verify workflow context and generate more accurate reports. Screenshots are stored securely in your account and are visible only to you.
Clipboard activity counts
A count of copy and paste actions per session, and the approximate volume of text moved. We do NOT record clipboard text content — only the frequency and volume of clipboard events.
Typing speed metrics
Total keystroke count and average words-per-minute per session. We do NOT record what you type — only the speed and volume of typing activity.
Account email
Used to associate activity data with your account and deliver reports.
Before the Computer Spy AI desktop agent begins collecting data, every user must explicitly consent by checking both agreement boxes during the onboarding process. Your consent is recorded with a timestamp and stored securely in your account. You may withdraw consent at any time by cancelling your account and requesting data deletion.
If you are an employer deploying Computer Spy AI to monitor employees, you are responsible for obtaining all required notices and consents from your employees before installation. See our Terms of Service for details on employer obligations.
All data is stored in Google Cloud Firebase (Firestore and Storage) in US data centers. Data is encrypted in transit using TLS 1.2+ and encrypted at rest using AES-256. Access to raw activity data is restricted to automated analysis processes and the authenticated account owner. No Computer Spy AI employee can access your individual activity logs without your explicit written consent.
| Plan | Retention period |
|---|---|
| Free trial | 7 days |
| Solo | 90 days |
| Team | 180 days |
| Enterprise | 365 days |
After cancellation, all activity data is permanently deleted within 30 days. AI-generated insight reports are deleted on the same schedule unless downloaded before cancellation.
For healthcare organizations subject to HIPAA, Computer Spy AI offers HIPAA mode. When enabled:
Contact privacy@computerspyai.com to enable HIPAA mode or request a Business Associate Agreement (BAA).
We do not sell, rent, or share your activity data with any third party. We do not use your individual activity data to train general AI models.
You have the right to access, correct, or delete your data at any time. To exercise these rights:
Questions about this policy? Email privacy@computerspyai.com.